Fee Payment Reminder WhatsApp template
Reminds parents or students about an upcoming or overdue fee instalment with a payment link.
- 5 variables
- Utility category
- Free to copy
TODAY
Fee reminder
Dear Mrs. Sharma, the second-term fee instalment of ₹18,500 for Aarav is due on 10 Oct. You can pay securely online using UPI, card or net banking through the link below.
Ignore if already paid
10:24 am
- Pay fee
- Talk to accounts
Template text
UtilityPaste this into the template builder. Keep the variable numbers in order.
HEADER: Fee reminder
BODY:
Dear {{1}}, the {{2}} fee instalment of *{{3}}* for {{4}} is due on *{{5}}*.
You can pay securely online using UPI, card or net banking through the link below.
FOOTER: Ignore if already paid
BUTTONS:
- [URL] Pay fee
- [QUICK_REPLY] Talk to accountsVariables
Map each placeholder to a contact or order field. Samples are what you submit to Meta.
| Variable | What it holds | Sample value |
|---|---|---|
| {{1}} | Parent / student name | Mrs. Sharma |
| {{2}} | Term / instalment | second-term |
| {{3}} | Amount | ₹18,500 |
| {{4}} | Student name | Aarav |
| {{5}} | Due date | 10 Oct |
Buttons
- Pay fee · Visit website
- Talk to accounts · Quick reply
Tips for approval and performance
- 1
Keep the tone courteous; late-fee penalties can be mentioned but avoid threatening language.
- 2
Link to a payment page with the amount pre-filled: UPI links convert best in India.
- 3
Stop reminders automatically once payment is received to avoid annoying paid parents.
Meta template category
Why this is a Utility template
Updates about a transaction or account the customer already has with you: orders, payments, appointments, bookings. Must contain no promotional content, or Meta will re-categorise it as Marketing.
Typical utility use cases: Order and shipping updates, payment receipts, reminders.
Meta can re-categorise a template during review if the content does not match. Learn how categories work in our guide to WhatsApp template messages and how each category is billed in WhatsApp conversation pricing.
How to submit this template
for Meta approval
Five steps from copy-paste to your first send.
- 1
Open the template manager
In Chatbox AI (or WhatsApp Manager), go to Message Templates and click Create template.
- 2
Choose the Utility category
Select Utility, give the template a lowercase name such as fee_payment_reminder and choose the language (for example English).
- 3
Add the header, body and footer
Paste the body text, set the text header and the footer. Replace brand details with your own and keep variables in {{1}}, {{2}} format.
- 4
Add sample values and buttons
Enter a realistic sample for each of the 5 variables and add the 2 buttons. Meta uses the samples to review the template.
- 5
Submit for review and send
Submit the template to Meta. Once it shows Approved, send it via a broadcast, an automation, an integration trigger or the API.
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Related templates
Frequently asked
questions
A polite fee reminder addresses the parent by name, states the instalment, amount, student name and due date, and gives a secure 'Pay fee' link plus a way to contact accounts. Add 'Ignore if already paid' in the footer. Chatbox AI stops reminders automatically once your payment gateway confirms the fee.
What is a polite WhatsApp fee reminder message? A polite fee reminder addresses the parent by name, states the instalment, amount, student name and due date, and gives a secure 'Pay fee' link plus a way to contact accounts. Add 'Ignore if already paid' in the footer. Chatbox AI stops reminders automatically once your payment gateway confirms the fee.
Is the fee payment reminder template a Marketing or Utility template? It is a Utility template. Updates about a transaction or account the customer already has with you: orders, payments, appointments, bookings. Must contain no promotional content, or Meta will re-categorise it as Marketing. Choosing the correct category helps the template get approved quickly and billed at the right rate.
Can I edit this template before submitting it? Yes. Change the wording, brand name, buttons and footer to match your business. Keep variables in {{1}}, {{2}} order, avoid placing a variable at the very start or end of the body, and provide a realistic sample value for each one when you submit.
How do I send this template to many customers at once? After Meta approves it, upload or sync your contacts in Chatbox AI, map each variable to a contact field such as first name or order ID, and send it as a broadcast or trigger it automatically from an integration, webhook or the REST API.
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