Event / Webinar Reminder WhatsApp template
Reminds registrants shortly before the event starts with the join link.
- 4 variables
- Utility category
- Free to copy
TODAY
Starting in 1 hour
Hi Gaurav, WhatsApp Commerce Masterclass starts in 1 hour at 4:00 PM IST. Speakers: Nidhi Jain and Arun Pillai Join a few minutes early to get the best seat and ask your questions live.
10:24 am
- Join now
Template text
UtilityPaste this into the template builder. Keep the variable numbers in order.
HEADER: Starting in 1 hour
BODY:
Hi {{1}}, *{{2}}* starts in 1 hour at {{3}}.
Speakers: {{4}}
Join a few minutes early to get the best seat and ask your questions live.
BUTTONS:
- [URL] Join nowVariables
Map each placeholder to a contact or order field. Samples are what you submit to Meta.
| Variable | What it holds | Sample value |
|---|---|---|
| {{1}} | Attendee first name | Gaurav |
| {{2}} | Event name | WhatsApp Commerce Masterclass |
| {{3}} | Start time | 4:00 PM IST |
| {{4}} | Speaker names | Nidhi Jain and Arun Pillai |
Buttons
- Join now · Visit website
Tips for approval and performance
- 1
Send at 24 hours and 1 hour before start; a 'we're live' nudge helps too.
- 2
Use a personalised join URL so you can track who actually attended.
- 3
Follow up with the recording for no-shows in a separate Utility template.
Meta template category
Why this is a Utility template
Updates about a transaction or account the customer already has with you: orders, payments, appointments, bookings. Must contain no promotional content, or Meta will re-categorise it as Marketing.
Typical utility use cases: Order and shipping updates, payment receipts, reminders.
Meta can re-categorise a template during review if the content does not match. Learn how categories work in our guide to WhatsApp template messages and how each category is billed in WhatsApp conversation pricing.
How to submit this template
for Meta approval
Five steps from copy-paste to your first send.
- 1
Open the template manager
In Chatbox AI (or WhatsApp Manager), go to Message Templates and click Create template.
- 2
Choose the Utility category
Select Utility, give the template a lowercase name such as event_reminder and choose the language (for example English).
- 3
Add the header, body and footer
Paste the body text, set the text header. Replace brand details with your own and keep variables in {{1}}, {{2}} format.
- 4
Add sample values and buttons
Enter a realistic sample for each of the 4 variables and add the 1 button. Meta uses the samples to review the template.
- 5
Submit for review and send
Submit the template to Meta. Once it shows Approved, send it via a broadcast, an automation, an integration trigger or the API.
7-day free trial · Plans from ₹999/month · Official WhatsApp Business API
Related templates
Frequently asked
questions
Create a Utility template with the event name, start time, speakers and a personalised 'Join now' link, and send it 24 hours and 1 hour before the start. Chatbox AI schedules both reminders automatically for every registrant and can send the recording to no-shows afterwards.
How do I send webinar reminders on WhatsApp? Create a Utility template with the event name, start time, speakers and a personalised 'Join now' link, and send it 24 hours and 1 hour before the start. Chatbox AI schedules both reminders automatically for every registrant and can send the recording to no-shows afterwards.
Is the event / webinar reminder template a Marketing or Utility template? It is a Utility template. Updates about a transaction or account the customer already has with you: orders, payments, appointments, bookings. Must contain no promotional content, or Meta will re-categorise it as Marketing. Choosing the correct category helps the template get approved quickly and billed at the right rate.
Can I edit this template before submitting it? Yes. Change the wording, brand name, buttons and footer to match your business. Keep variables in {{1}}, {{2}} order, avoid placing a variable at the very start or end of the body, and provide a realistic sample value for each one when you submit.
How do I send this template to many customers at once? After Meta approves it, upload or sync your contacts in Chatbox AI, map each variable to a contact field such as first name or order ID, and send it as a broadcast or trigger it automatically from an integration, webhook or the REST API.
Your next 10,000 customers are already on WhatsApp.
Broadcast, automate, sell and support on the official WhatsApp Cloud API. Join 210,000+ businesses getting up to 98% open rates, and go live in under 2 minutes.
- 7-day free trial
- No credit card
- Cancel anytime